Moving your workplace or data center is far more complex and challenging than moving your residence. The reason being mission critical information reaches risk during each point of the move, which opens the door to data breaches within your company. If an office move isn’t handled appropriately, your business could face overwhelming consequences.
Make sure you work with a professional office moving company that’s compliant with all federal and state records management laws. These businesses can help you move your workplace using secure procedures, and limit the risks and liabilities of a data breach. Despite having the help of these professional office movers, there are still steps you must take to protect your sensitive data as well as your business before the move.
Select a Project Manager
Assigning a team member to oversee the complete move is crucial during your office relocation. This experienced and knowledgeable person can help with the pre-planning process, coordinate with the office mover, and manage any relocation conditions that might arise.
Eliminate Obsolete Technology and Office Items
Avoid moving old technology, equipment, and business furniture you don’t use to the new location. Go through your workplace and locate unwanted networking equipment, computers, printers, phones, furniture, and copiers which might be destroyed or donated. Your workplace moving company may have a disposal service that can remove and dispose of the items for you.
Use a Secure Chain of Custody
Your confidential business, customer, vendor, and employee data should be moved safely and smartly aswell. A secure chain of custody ensures that all paper documents and files in your workplace are relocated minus the risks of a data breach.
A professional office moving company will use industry-leading chain of custody protocols through the entire relocation, while still making your move as efficient as possible. These procedures include moving your records with gondolas which are wrapped in plastic with security seals, and giving the authority to slice the seal to only one person.
Store Old Records Wisely
Old records are at risky for data breaches because companies rarely put just as much focus on protecting outdated or unwanted records. However, any record which has customer data or company information puts your organization at significant risk. Your very best option is to work with an office moving company that also owns a secure records storage facility. You’ll save well on moving costs and space at the new location, and you can lessen your risk for data breaches along the way.
Hire the proper Office Mover
There’s a big difference between utilizing an experienced office moving company and a normal mover that doesn’t specialize in commercial relocation. You will want to hire a professional office mover with data and records management expertise to secure your digital and paper files during the move.
A professional office mover will make the relocation process as seamless as possible, which means your company will be back ready to go quickly following the move. Some things to look before you hire an office moving company include:
? Records management experience
? Records storage and destruction capabilities
? Secure chain of custody moving procedures
? Specialized pallets and materials that move IT and office equipment safely and securely
? Managed moving services and reconnect assist with help you setup at the new location
? Employees who’ve undergone extensive background checks and so are trained in the intricacies of office relocations and records moving
? 吸水地毯 with all federal and state regulations, including HIPAA
If your organization is planning an office move, you probably already understand the complexity of the process and the significance of putting your sensitive data in the hands of a mover you can trust. You only desire to utilize a reputable office moving company that uses best practices and cutting-edge equipment.